How to Backup Gmail Emails to Another Gmail Account

Gmail is related to Google Chrome, the most popular online browser/website, and Android. Having said that, it is quite likely that you use Gmail to interact with employers, business partners, pupils, or teachers. If something goes wrong, backing up your Gmail to a different account can be lifesaving.

With emails serving as a primary mode of communication, ensuring the safety of our email data is paramount. The repercussions of losing access to important emails can be detrimental, both personally and professionally. Hence, it's imperative to explore effective methods of safeguarding our Gmail emails.

Method 1: Backup Gmail Emails to Another Account Using POP/IMAP Gmail Settings

You may utilize Gmail's settings to move emails from one account to another. For example, you can enable IMAP on one Gmail account while importing Gmail emails into another. Here are the comprehensive instructions for backing up Gmail emails to another account using POP/IMAP settings:

• Step 1. Go to Settings in your main Gmail account and select Forwarding and POP/IMAP.
• Step 2. In the POP Download section, click Enable POP for all mail, and also make sure that "keep Gmail's copy in the Inbox" is selected in the second point: When messages are accessed with POP.
• Step 3. Once finished, click the Save Changes Now, sign in to the Gmail account set up to back up the primary email account. Again, you must go to Settings and select Accounts and Import.
• Step 4. Go to Check mail using POP3 and click the Add POP3 email account button.
• Step 5. You'll see a box where you can enter your email address. Fill in your primary Gmail address here and click Next step.
• Step 6. Enter your primary Gmail username and password. Gmail detects the other settings automatically so that you can leave them alone. Yes, you could label or archive the incoming messages, but since this account will only be used for backup, these options are unnecessary.
• Step 7. Click Finish after adding an account. Note that you mustn't check the box that says "Yes, I want to be able to send mail as...". Again, this is because this account will be only used to back up the primary Gmail account.

Done! Following the steps above, all emails sent to your original email address will be automatically forwarded to this new email account.

Method 2: Connecting Old Gmail Account With New Gmail Account

Linking an old Gmail account with a new account is another method for moving emails from one Gmail account to another. The specific steps are as follows:

• Step 1. Sign into your Gmail account, then click See All Settings > Accounts and Import > Add a Mail Account.
• Step 2. Enter the email address from which you want to transfer your emails and press the Next button.
• Step 3. Press the "Import Emails From My Other Account (POP3)" option and click Next. Select gmail.com as the POP Server and set the port to 995.
• Step 4. Select "Leave a Copy..." and then check the box next to Always Uses a Secure Connection (SSL). Then, click Add Account, followed by Yes.

You will now see a few prompts that you must configure yourself, and once completed, all emails from the original Gmail account will be routed to this account.

Method 3: Using a Desktop Email Client (Outlook)

Suppose you dislike both of Google's techniques. You can use third-party programs instead. It's an excellent choice if you use a desktop email client, such as Microsoft Outlook, because it simplifies your workflow.

Microsoft Outlook is an email client software application that can backup Gmail emails to a different account. It is frequently used to organize email, calendar appointments, projects, and contacts. Outlook allows you to effortlessly add your Gmail account and backup your emails by dragging them to a new folder.

To backup Gmail to another account using Microsoft Outlook, you can follow these steps:

Before connecting your Gmail account to Outlook, you must first prepare your Gmail account by enabling 2-step verification and then creating an app password that Outlook will use with your Gmail address to make the connection.

When you finish this step, Outlook will display your existing Gmail messages. Outlook lets you receive, read, and send new messages from your Gmail account. You can also use your Gmail account as usual by visiting the Gmail website.

• Step 1. Launch the Outlook application (such as Outlook 2013 or 2016). Then, in the left corner, click the File button.
• Step 2. Select Add Account.
• Step 3. Enter your name, Gmail address, and Gmail password (or the app password) on the Auto Account Setup page, then click Next.

Note: If the configuration process does not complete, and you are instead prompted to enter your username and password for the imap.gmail.com server, select Cancel and re-enter your app password in case the first one was incorrect.

• Step 4. Finally, click Finish. Outlook integrates with your Gmail account. The email from your Gmail account will appear in Outlook.

Benefits of Transferring Gmail Emails

1. Enhanced Security: By maintaining a backup of your emails in a separate Gmail account, you mitigate the risk of data loss due to account-related issues or cyber threats.
2. Organizational Efficiency: Streamlining your email management process becomes more manageable with emails categorized across multiple accounts.
3. Accessibility: Accessing archived emails becomes effortless, ensuring continuity in communication and workflow.

Conclusion

In an era defined by digital vulnerabilities, safeguarding our email data is non-negotiable. By transferring Gmail emails to another Gmail account, users can fortify their data security while ensuring uninterrupted access to critical information.